Medical Inventory Management Software for Clinics & Practices
Manage All of Your Medical Inventory
FlexScanMD’s medical inventory management software lets you consolidate your entire inventory—vaccines, medications, PPE, DME, even VFC and 340B-eligible products—into a single, searchable system. Generate and print barcodes in seconds, then use a barcode scanner, or the FlexScanMD mobile app to update counts in real time. With lot-number and expiration-date controls built in, you’ll never miss critical alerts or reorder points or risk running expired stock.
Stay Organized & Increase Operational Efficiency
Optimized for Every Medical Specialty
Whatever your specialty or practice type, FlexScanMD adapts to your unique workflows. Configure program-specific tracking (VFC, VFA, family planning, 340B), enforce FIFO/LIFO and inter-location transfers, and assign granular user roles so only authorized staff can perform key inventory transactions. Every action is logged with a time-stamp and user ID, giving you full visibility and compliance peace of mind.
Frequently Asked Questions
What is medical inventory management software?
Medical inventory management software is a purpose-built system that tracks, reports on, and automates replenishment of clinical supplies—everything from vaccines and medications to durable medical equipment. FlexScanMD’s cloud-based platform unifies every asset under one dashboard, enabling practices to replace error-prone spreadsheets with real-time barcode scanning, expiration-date controls, and audit-ready reporting.
How does FlexScanMD prevent expired stock and reduce waste?
FlexScanMD uses lot-number and expiration-date tracking to flag soon-to-expire items well before they lapse. You set customizable alerts by email or in-app notification, run scheduled cycle counts, and audit any inventory movement by user and timestamp. This proactive approach ensures no vial or device goes unused—and your practice saves significantly on wasted product costs.
Can I track multiple asset types—like vaccines, PPE, and equipment—in one system?
Absolutely. FlexScanMD’s “Inventory Anything” engine was designed for clinics that juggle diverse assets. Whether it’s VFC-program vaccines, disposable PPE, or high-value durable equipment, you generate barcodes on the fly, scan with any mobile device or scanner, and see all on-hand quantities in a unified interface. No more hopping between siloed tools—everything lives under one roof.
How do I set up low-stock and expiration alerts?
In FlexScanMD, you can set inventory PAR thresholds by navigating to the desired item and defining minimum and maximum quantities (e.g., “minimum of 10 boxes, maximum of 30”). Certain alerts can be configured to be sent via email or viewed within the web application. Additionally, expiration alerts can be customized per user, allowing you to choose whether to receive notifications for items nearing expiration and to set the preferred frequency for those notifications. Thus, FlexScanMD always keeps your inventory current and allows you to quickly identify low stock and expiring items, with zero manual effort!
Is FlexScanMD compliant with HIPAA, HITECH, and FDA requirements?
Yes. FlexScanMD is fully HIPAA- and HITECH-compliant, encrypting all PHI at rest and in transit and maintaining granular audit logs for every user action. We also support FDA best-practices for lot-number traceability and DSCSA-ready chain-of-custody reporting. Moreover, our yearly SOC2 Type 2 Certificate testifies to the integrity of our strict adherence to best practice organizational and security controls. Between our secure cloud infrastructure and built-in compliance workflows, your practice is covered on every regulatory front.
Can I manage inventory across multiple locations and user roles?
FlexScanMD is built for multi-site operations. You assign granular user roles—technician, manager, auditor—so each team member only accesses what they need. Transfers between clinics, warehouses, and mobile carts happen in two clicks, and all movements sync instantly across locations. Consolidated reporting then gives leadership full volume, usage, and compliance insights across your entire network.
Our medical inventory management software features
Tracking Options
